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Event Management/ Sports Production Internship Win / Sports Management


Spartan Race, Inc.




Description

Reporting to the Advanced Planning Director, this unpaid position is responsible for helping to manage the race planning of specific Spartan events.

Major Duties and Responsibilities:

  • Manage race related event planning for specific Domestic events from the time the venue contract is executed through when the Race Execution team is onsite for the event.
  • Execute based on company standards and Race Director Directive.
  • Plan each event following a specific timeline and checklist and meet specific key deliverable and reporting dates.
  • Work with various department leads and liaisons in the areas of Product Design, Festival Planning, Logistics, Build Operations and Procurement based on firm deadlines and planning checklists.
  • Ensure all parties involved with the advanced planning of an event are meeting firm deadlines.
  • Regularly update a comprehensive web-based tracking system that provides real-time reporting on the status of all future events 2-12 months out providing instant visibility to company leadership.
  • Drives continuity between the Planning Team and Race Execution Teams by ensuring the efficient transfer of event plans and other critical information.
  • Supports all race execution efforts by providing race specific planning information as needed.
  • Leverage technology to effectively communicate.
  • Daily reporting to the Advanced Planning Director with status updates.
  • Attend site visits as necessary to gain as much information as possible.
  • This description reflects management's assignment of essential functions, it does not restrict the tasks that may be assigned.

Secondary Duties will also include:

Event Planning

  • Objective: To provide experiences and skills that will help to develop and educate an intern interested in event planning and have them actively support the Production Department
  • Requirements: Previous event planning experience preferred; familiarity with Google/Microsoft Suite; Interest in sports and fitness; detail oriented; available to work the full 12 week internship with a mix of traditional and non-traditional hours - will include travel; interest in an event planning career within the next 6 months
  • Skills/Experiences Learned: Large scale event planning; budgeting; project management; management of multiple deadlines and lines of communication; mapping software (Illustrator, Google Earth Pro, SketchUp); procurement; general workplace skills

Resource Development/Maintenance

  • Objective: To provide experiences and skills that will help to develop and educate an intern interested in learning how to create and maintain tools that businesses utilize on a regular basis to maintain standards and develop processes and have them actively support the Production Department
  • Requirements: Familiarity with Excel and Google Sheets coding preferred; familiarity with Auto CAD / Photoshop / Illustrator preferred; programming language experience, analytical approach to creating and improving efficiency; interest in sports and fitness; detail oriented; available to work the full 12 week internship with a mix of traditional and non-traditional hours - will include travel; interest in an event planning career within the next 6 months
  • Skills/Experiences Learned: Expanded Excel/Google Sheets coding; background visibility into event planning; expanded experience working in Auto CAD / Photoshop / Illustrator; general workplace skills

Accounting/Budgeting

  • Objective: To provide experiences and skills that will develop and educate an intern interested in the financial operations of an event planning company and have them actively support the Production Department
  • Requirements: Accounting major/background preferred; familiarity with Excel and Google Sheets preferred; analytical approach to creating and improving efficiency; interest in sports and fitness; detail oriented; available to work the full 12 week internship with a mix of traditional and non-traditional hours - will include travel; interest in an event planning career within the next 6 months
  • Skills/Experiences Learned: Pre-event financial planning; post-event financial reconciliation; GL coding and mapping; budgeting; accounting and financial nuances specific to event planning; general workplace skills


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